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Best Restaurant Inventory Management Solutions in 2023

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restaurant inventory management solution

Restaurant inventory management solution is one of the aspects of restaurant operation that has changed the most over the years.

Each day, new systems emerge that perform tasks in a fraction of the time and more precisely than ever before.

A well-designed restaurant inventory management system is a surefire way to achieve long-term success in this industry.

All touch points in the customer journey need to be enhanced to provide a rich customer experience.

A restaurant inventory management solution is something you shouldn’t skimp on at your restaurant, whether it’s by choosing the best POS system for your business module or even a food inventory management software that saves you hours of headaches.

Are you deciding to select the best inventory management software for restaurants?

jalebi.io is an all-rounder inventory management system for restaurants that solves all your pain points.

How? Keep reading below to find the best inventory management software for restaurants!

3 Power Reasons that call for a restaurant inventory management solution

What is restaurant inventory management software?

Restaurant inventory management software simplifies and automates inventory procedures in the food service sector. 

It provides a consolidated platform for managing restaurant inventory, tracking, and analyzing orders, costs, and inventory levels. 

The software is designed specifically for the unique needs of restaurants. Users can manage ingredients, supplies, drinks, and non-food products. 

Real-time stock level monitoring and automated purchasing and order management are included. 

The software also generates reports and analytics and facilitates integration with other systems like accounting and point-of-sale software. 

It helps restaurants improve visibility into their inventory, optimize stock levels, reduce waste, and manage costs. 

Features such as setting par levels and reorder points, automating purchase orders, and providing insights into vendor performance and pricing contribute to its efficiency in streamlining the inventory replenishment process. 

Overall, the best inventory management software for restaurants is a valuable tool for enhancing efficiency and profitability in the food service industry.

Why Is Inventory Management In Restaurant Industry Important?

3 Power Reasons that call for a Restaurant Inventory Management Solution

Inventory management in restaurant industry helps businesses keep track of their stock and ensure that they always have the correct amount of coffee, tea, and other beverages on hand.

This food inventory management system allows cafés to better manage their cash flow by automating billing and payment processes.

This is essential to provide automation, speed and exceed customer experience expectations. Some of them include;

1. On-the-go access to real-time information

Generally, Omni channels are cloud-based, so businesses can connect with their business from any location, making it easy to operate across multiple outlets.

2. Cost Control

In coffee shops, inventory management software effectively reduces costs, as it automates inventory management and results in smart suggestive ordering, eliminating excessive orders and food waste.

3. Ensures maximum profitability

Restaurant managers can set up alerts for changes in vendor pricing with the café inventory management solution to ensure effective inventory management in restaurant industry.

The process maps the cost of food to the price of your menu, which clarifies profitability. It would help you stay on top of expenses and make appropriate menu adjustments. Based on this insight, you can determine pricing.

Best Inventory Management Software for Restaurants

1. jalebi.io: The Best Restaurant Inventory System

What are your strategies for using your restaurants before it goes wrong?

How do you manage costs when two dishes have precisely the same amounts?

jalebi.io is the best inventory management software in the market in 2023. With what the restaurant inventory system offers, it just might make up to be your number 1 coffee shop inventory example to look for.

To reduce the cost of serving each order, jalebi.io is an inventory-first restaurant stock management software designed with restaurant owners in mind.

By providing visibility across the entire operation, from inventory to orders, this web-based hardware-agnostic platform optimizes cost management by providing data-driven visibility at the cost centre.

A restaurant inventory control system must do more than handle daily transactions, order punching, and general operations. We want to become your most valuable technology partner. 

What’s the catch with jalebi.io?

Turnkey solution

jalebi is a restaurant inventory system that covers both point of sale (POS) and interactive marketing services (IMS). jalebi offers restaurateurs a single platform to manage all their activities, from ordering and catering to table reservations and seat deliveries.

Universal menu

jalebi is a restaurant inventory management system that offers a universal menu. It allows restaurateurs to create, manage and publish their menus in an easy-to-use interface. 

An intelligent restaurant inventory tracking system

jalebi has a restaurant stock inventory management system. It helps restaurants avoid running out of stock, and keeps track of how much each item is used, so that chefs never have to worry about making tasteless dishes.

Smart stock rotation

It enables restauranters to keep track of consumption in real time and manage their stock accordingly.

Supply management

At jaleb.io, we provide a CRM that enables restauranters to streamline suppliers and simplify ordering and restocking.

Smarter orders

With the ample data available, sales data visualization and forecasting is not a complex task for restauranters anymore. 

Insightful reporting

jalebi.io is a user-friendly cloud-based restaurant inventory management software that streamlines the entire process of running a restaurant. From tracking manpower hours, to recording sales and inventory levels, to calculating cash flow – jalebi has it all covered through its insightful reporting feature. 

Some stats to crunch:

In addition to its robust integration-friendly approach, our complete solution has the following features:

  • With jalebi.io, you can reduce inventory costs and improve visibility across the value chain, which is the lifeline of any food business. Your business’ success depends on how well you manage your inventory. Therefore, the management of inventory is essential. 
  • You can save between 2% – 6% on inventory, depending on the type! jalebi.io allows restaurants to boost revenue, reduce waste, and eliminate theft while reducing food costs by at least 5%. A cumulative annual return of 60% is the minimum benchmark! 
  • jalebi.io provides a unified platform for syncing inventory management and daily operations
  • You can manage the entire operation through the jalebi.io’s inventory management tool through a simplified, modular cloud platform without prior knowledge of inventory management.  

With so much on the plate to offer, jalebi.io is sure to sweeten your kitchen with its magic! 

Save at least 5% on every order you serve with:

  • Intuitive Inventory Managment
  • Simpler Kitchen Operations
  • Dynamic Customer Orders
  • Integrated Supplier Managment
...& MORE.

2. Foodics

Foodics is a leading restaurant stock management software that operates in KSA. It helps cafes manage their inventories efficiently and in a cost-effective manner. The system can be used to track food items, beverages, and other supplies.

Here’s a list of Foodics’ features:

  • It enables cafes to manage stock and sales more efficiently
  • Foodics provides real-time insights into cafe performance
  • It streamlines order taking and payments
  • The food inventory control software is highly customizable, making it easy to tailor it to each cafe’s specific needs
  • Foodics integrates with a range of popular POS systems.

As Foodics provides reports and analytics that can help restaurant owners track their businesses’ performance.

3. Syrve

Syrve is a leading inventory management software for restaurants that has been in business for many years and has a strong reputation for providing quality products and services. Syrve offers a variety of features and benefits that make it an ideal choice for businesses of all sizes. Some of the key features of this food inventory management software include:

  • Real-time tracking of inventory levels
  • Ability to set low stock alerts
  • Automatic reordering of items
  • Detailed reports and analytics

Syrve is a trusted partner for many businesses in KSA and is dedicated to providing the best possible experience for customers. If you’re looking for a reliable and easy-to-use inventory management system for restaurants, Syrve is a great option to consider.

4. Re-POS

Re-POS is a leading restaurant stock management software that operates in KSA. The company has developed a software that helps cafes manage their inventories more efficiently, and has been constantly expanding its operations to meet the needs of its clients. 

Here are some of Re-POS features:

  • Integration with major e-commerce platforms
  • An intelligent order management system
  • A real-time view of your cafe’s inventory
  • Comprehensive reports and analytics

Re-POS currently serves over 200 cafes in Saudi Arabia, and is now looking to expand its reach to other countries in the region. 

5. Lightspeed

The Lightspeed POS system is ideal for restaurants. Restaurant or cafe owners can integrate accounting, e-commerce, human resources, and marketing tools through Lightspeed’s app store, which offers table management, online ordering, gift cards, and loyalty programs.

Restaurants need to move fast, and Lightspeed can help them with its fast checkout feature, which accepts contactless mobile payments, Apple Pay, Google Pay, and gift cards.

  • With Lightspeed POS, you can enjoy the same loyalty benefits online that you offer in-store. Omnichannel loyalty is one of the more impressive features of the Advanced plan. Encourage repeat business by running loyalty campaigns that target your most loyal customers.
  • You can choose between Lightspeed Payments and third-party payment processors. But if you choose an external payment processor, your Lightspeed POS subscription will cost you substantially more per month.

6. MarketMan

MarketMan is the best overall inventory management for restaurants on the market that helps businesses optimize their food and beverage operations.

With its comprehensive features, MarketMan enables restaurateurs to accurately track and manage inventory, efficiently order orders, access valuable data insights and control recipe costs all from one powerful platform.

Personalized assistance sets MarketMan apart from its competitors, offering a dedicated sales expert to help entrepreneurs select plans based on their specific needs.

Additionally, robust POS and accounting integrations allow users to easily link to QuickBooks and other similar platforms for streamlined organization efforts.

Enhanced recipe analysis options include breaking down ingredients by cost thresholds prior to making purchase decisions.

To ease long-term commitments, MarketMan offers both month-to-month or annual membership plans that can be customized according to user preferences.

7. xtraCHEF by Toast

xtraCHEF by Toast is the inventory management software for restaurants and bars looking for a way to manage their rebates more effectively.

It is a cloud-based software that links directly with the top-ranked Toast point of sale system so businesses can get an accurate financial picture from inventory, sales, and purchases.

The platform also integrates with vendor EDI integrations for easy orders and payments, as well as Buyer’s Edge platform which allows users to access contracts, purchase targets, and performance data in real-time.

Combining all these features together, xtraCHEF offers an efficient manufacturer’s rebate program enabling restaurant owners to gain significant cost savings by leveraging purchasing volume from multiple vendors.

They are able to retain complete control over key details while effortlessly verifying the accuracy of data by syncing it with other systems like accounts payable.

All in all, this impressive rebate management system further streamlines the entire process making sure users are getting maximum value out of the investments they make.

8. CrunchTime!

CrunchTime! is a powerful restaurant software that helps businesses control their overall costs with ease. This cost-management tool provides proprietors with an on-demand solution to maximize efficiency and minimize expenses.

With over 1,000 integrations, it seamlessly connects to popular accounting and restaurant POS systems.

Additionally, CrunchTime! can connect to the United States Department of Agriculture (USDA) nutritional database and generate nutritional information for recipes.

For advanced inventory tracking, Counter is a complimentary mobile app available for restaurants using CrunchTime!

Allowing employees to easily document food and beverage orders in real-time, this feature also calculates projected costs just by scanning barcodes of stock items or menu item selections.

Moreover, owners benefit from additional scheduling and labor cost management tools embedded within the system.

Accompanied by other features such as dashboards and reporting capabilities, CrunchTime! may be all that’s needed to successfully maintain the food service business at peak performance levels.

9. Yellow Dog

Yellow Dog is the perfect food inventory software and its  unique subscription model allows owners and operators to easily order, track, and transfer raw ingredients or prepped food items across their business with ease.

This food inventory management system reduces waste, maximizes operation efficiency, and ensures each item is used efficiently and correctly.

In addition to this convenience, Yellow Dog also integrates with Freepour for scan and scale bar inventory counts.

This provides an accurate picture of what is available on the menu without you having to manually count bottles each time there is a discrepancy in supply.

Furthermore, the software works seamlessly with popular accounting programs such as QuickBooks so you can accurately track sales revenue and expenses for easy financial reporting.

With these features combined, Yellow Dog offers a comprehensive solution that any commercial kitchen or pour-limited bar should consider incorporating into its operations.

10. Revel

Revel is an industry-leading Point of Sale (POS) and Inventory system designed specifically for multi-unit locations. Revel makes managing inventory a breeze and makes it easy to keep track of remote store stock.

With customizable user permissions, you can delegate inventory tasks throughout the organization while managing stock across multiple stores from one central hub.

With support for internal supply transfers, your remote store orders supplies right through Revel without having to manually move products from site to site.

Revel’s extensive suite of reporting tools allows you to get a comprehensive overview of all your units’ inventories quickly and accurately.

Plus, with the smartphone counting and receiving app, you can take control of inventories no matter where you are. Revel gives multi-location business owners the power they need to manage complex inventories in real-time with ease.

Whether you need to monitor stock levels instantly or troubleshoot issues as they arise, Revel will help you stay on top of everything so you can focus on growing your business.

11. Craftable

Craftable is an innovative customizable inventory management system for restaurants that offers more options than ever before for tracking both bar and restaurant stock.

It features separate tools for bars and restaurants; this inventory management for restaurants allows establishments to pay only for what they need, making it a cost-efficient solution.

Additionally, Craftable’s payments module supports physical checks, e-checks, and automated clearing house (ACH) transfers, meaning merchants never have to worry about processing or collecting invoices.

Particularly useful to bars is the built-in Bar Count Tools feature which includes scales and bottle scans to increase accuracy when reporting things like liquor and beer sales quickly – saving operators time that was typically previously used on manual counts.

Craftable also has a Snap Invoice feature, where users can scan invoices from their phones directly into the system so that accounting can be sent these documents swiftly with no fuss – saving time in the auditing process.

Altogether, Craftable is an industry-leading customizable restaurant inventory system that makes managing inventory easier than ever before!

How do restaurants keep track of inventory?

How do restaurants keep track of inventory?

Restaurant inventory tracking is essential for businesses to maintain a sufficient amount of stock and get the most out of their products and ingredients.

Traditionally, restaurant owners have relied on paper systems and manual recording to track inventory; however, in this digital age, there are more efficient ways of keeping track of inventory.

Today’s restaurant inventory management tools are designed to help streamline operations.

There are many cloud based restaurant inventory management software that can be used on either mobile apps or desktop computers so they can easily access their data from multiple locations.

Mobile check-in and counting technology help teams quickly scan and update inventory levels, meaning owners don’t have to go from station to station counting items manually. Managers can also review real-time stock levels and take into account sales information when making purchase orders.

Using these useful tools enables food service managers to both maximize sales while avoiding shortages which could lead to loss of revenue or tarnish the company’s image, ultimately helping increase the bottom line.

Are inventory management systems secure?

Inventory management systems are essential for businesses of all sizes. They help keep track of products, materials, and other resources required to efficiently manage an ongoing operation.

As more and more businesses shift their operations online, the security of their inventory management systems becomes increasingly important―ensuring that critical information stays secure, and that data is not compromised by malicious actors.

When selecting an inventory management system, be sure to ask about how it handles security measures like two-factor authentication (2FA) or multifactor authentication (MFA).

This provides an additional layer of security when accessing the system as it requires another form of ID along with a login password.

Other best practices should include up-to-date documentation that shows frequent security updates and patches applied, intrusion detection systems to detect suspicious activity on the network, and user monitoring through logs and alerts so any attempts to manipulate the data can be detected quickly.

Also, look for encryption technology that ensures data stored in your system is protected from unauthorized access. Many of these features will add more value to your business, increasing both safety and efficiency at the same time.

5 Best Restaurant Inventory Apps for  Managing Restaurant Inventory In The Modern Workplace

5 Best Restaurant Inventory Apps for the Modern Workplace

Inventory management is a crucial part of running a successful restaurant, and having the right app can make all the difference. Here are 5 of the best restaurant inventory apps for managing restaurant inventory in the modern workplace:

1. Craftable

Why do so many restaurants and bars rely on Craftable?This cloud-based restaurant inventory app and bars to simplify inventory tracking and reporting. It offers features like bar count tools, invoicing, cost, and quantity tracking, stock transfer management, and more.

It also offers a stock transfer management feature that enables restaurants to ensure that inventory gets where it needs to be without discrepancies.

2. Optimum Control

Meeting needs of many restaurants in 2023, Optimum Control has made its mark by enabling real-time inventory tracking.

This software is used by many hospitality businesses to track inventory in real-time, helping them to reduce waste and save money.

It provides integrated vendor ordering, recipe costing, and menu engineering tools along with a host of other features. 

The added benefits of recipe costing and menu engineering tools provide restaurateurs with the ability to design profitable and appealing menus.

3. eZee Inventory

eZee Inventory stands out as a comprehensive inventory management system that goes beyond just tracking.

This comprehensive inventory management system offers features like automated stock replenishment, reordering, and cycle counting. It also provides analytics for tracking costs and inventory levels to help businesses make data-driven decisions.

4. FoodSmart

Every restaurant owner wants the kitchen to work like a well-oiled machine and FoodSmart makes it possible.

This app is great for streamlining operations in the kitchen and helping restaurants reduce food costs. Its features include analyzing ingredient usage, tracking inventory levels, tracking food waste, and creating order lists for vendors.

5. Orderly

Orderly is an app designed to manage inventory in the restaurant industry. It provides features like price management, item tracking, sales analytics, invoicing, and more to help restaurants keep their operations running smoothly.

Benefits of Having a POS System 

  • You need a good point-of-sale system to keep an audit trail of product sales in your business. Store owners can also use such systems to contact authorities quickly in case of an emergency with a panic button on the POS or under the counter. The software also keeps track of the amount of money entering and leaving your business.
  • With various payment options now available, including credit cards, debit cards, and smartphones, customers can pay without making contact. In addition to taking care of credit and debit card processing, it eliminates the need for separate systems, so that no separate systems are needed. A point-of-sale system can assist with these contactless transactions.
  • Staff management is crucial to running a restaurant efficiently and effectively. Cafe POS software lets you track how much time employees spend at the restaurant and pay them through the Staff Management Module. As well as limiting access to critical data, it also implements restrictions such as voids, discounts, and refunds to ensure high levels of security.
  • Cafes must control their costs and use POS software to substantially increase their inventory tracking skills, as real-time inventory allows them to track what’s selling and what’s in demand. 

When a POS system integrates with an IMS, it can offer a complete solution for restaurants that operate in more than one location. So, restaurants that are looking to expand their operations should opt for an integrated form of POS and IMS. 

  • By switching to cloud-based restaurant management software, restaurants can monitor sales, manage costs, and make data-driven decisions from anywhere in the world.

Key Takeaways

Inventory management software is an essential tool for businesses. 

It helps streamline inventory-related tasks like managing restaurant inventory and vendor relationships.

  • Cost Control

With software, you can keep track of inventory in real time, ensuring accurate insights into ingredient quantities, usage patterns, and costs. 

This helps you control costs by identifying areas of waste and making optimized purchasing decisions. 

  • Comprehensive Report Generation

One of the major benefits of inventory management software is the generation of comprehensive reports and analytics. 

These reports provide valuable insights into inventory performance and trends. 

This information helps you make informed decisions about your inventory, such as what products to order more of or when to restock.  

  • Automation And Stockout Reduction

It automates many tedious inventory tasks, freeing up your employees to focus on more important aspects of your business. 

Furthermore, the software helps prevent the risk of stockouts or overstocking, which can result in lost sales or excess inventory costs. 

Overall, inventory management software is a valuable tool that can help businesses of all sizes efficiently manage their inventory, control costs, and make informed decisions.

Bottom Line

Your restaurant inventory control is essential for boosting sales because paying customers to expect the best service for their money. Make sure to take your time, think about what you want out of it, and weigh the benefits and drawbacks before choosing an inventory management platform for your restaurant.

Ask yourself this: In what ways do you anticipate it bringing you benefits?


1. What is the best system to measure the stock in a restaurant?

Inventory tracking and management is a vital part of running a successful restaurant. Many restaurants struggle with how to properly measure their stock.

The best system to measure and manage the stock in your restaurant is a combination of performing regular weekly physical inventories and real-time inventory tracking in your point-of-sale system.

This will allow you to immediately identify discrepancies between what was ordered and what has been sold, allowing you to quickly identify theft, breakage, and waste and make adjustments accordingly.

With these two parts working together, you can ensure that your restaurant always has the right amount of stock on hand so that there are no delays or shortages when it comes to making food items for your customers.

Our top recommendation for real-time inventory tracking is MarketMan. This powerful software allows you to conveniently track every ingredient used in making each dish served in your restaurant down to a single unit.

Marketman can facilitate easy ordering from suppliers based on specified par levels for each item, so you know exactly how much of each ingredient you need at any given time.

Additionally, its reporting features make it easy to review new orders against old orders as well as profit margins for each item so you can ensure that your restaurant remains profitable even during busy seasons.

2. Do I need an inventory management system for my restaurant?

Having an inventory management system in place for your restaurant is essential for running a successful and profitable business.

An effective inventory system will help the restaurant manager to keep track of what products are being used, how much of each product they have, and to monitor trends over time for ordering new supplies.

This not only ensures that you have the necessary ingredients on hand when needed, but also that the food costs are kept in check and accurately accounted for.

The two main components to consider when it comes to an inventory management system are: tracking what’s going out (e.g. recipes, waste), and stocking what’s coming in (input costs).

It’s important to stay organized when putting these systems into practice as disorganization can lead to overstocking or running out of certain items without notice, costing you both time and money.

Additionally, if you’re creating your own recipe dishes, having accurate portion control cal explore better portioning, saving money through cost control per plate without sacrificing the quality of flavor or customer expectations.

With all this information organized within an inventory management system, managers can gain valuable insights on trends as well as order more precisely with vendors, resulting in further cost savings for the restaurant overall.

Save at least 5% on every order you serve with:

  • Intuitive Inventory Managment
  • Simpler Kitchen Operations
  • Dynamic Customer Orders
  • Integrated Supplier Managment
...& MORE.

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